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System Status / Non-Availability

IES (SAP) Non-Availability Periods for Calendar Year 2020

CY 2020StartEndDescription of Activity / Task
JULWed, Jul 13:00 PMThu, Jul 26:00 AMFiscal Year End
Sun, Jul 266:00 AMSun, Jul 266:00 PMPACS Maintenance; Production Support
AUGSun, Aug 96:00 AMSun, Aug 96:00 PMPACS Maintenance (new)
Sun, Aug 166:00 AMSun, Aug 166:00 PMPACS Maintenance (new)
Sun, Aug 236:00 AMSun, Aug 236:00 PMPACS Maintenance; Production Support
SEPSun, Sep 66:00 AMSun, Sep 66:00 PMPACS Maintenance
Sat, Sep 126:00 AMSun, Sep 136:00 PMSAP Support Packages
Sat, Sep 196:00 AMSun, Sep 206:00 PMSAP Support Packages - fallback
Sun, Sep 276:00 AMSun, Sep 276:00 PMPACS Maintenance; Production Support
OCTSun, Oct 46:00 AMSun, Oct 46:00 PMPACS Maintenance
Sun, Oct 256:00 AMSun, Oct 256:00 PMPACS Maintenance; Production Support
NOVSun, Nov 11:30AMSun, Nov 16:00 AMend DST
Sun, Nov 226:00 AMSun, Nov 226:00 PMPACS Maintenance; Production Support
DECSat, Dec 54:00 AMSun, Dec 66:00 PMCYE Support Packs
Sat, Dec 124:00 AMSun, Dec 136:00 PMCYE Support Packs - fallback
Sun, Dec 206:00 AMSun, Dec 206:00 PMPACS Maintenance; Production Support



  1. Additional dates may be added to the schedule for implementation go-lives, support packs and other non-maintenance related system requirements.
  2. Unless otherwise stated, non-availability will involve all IES SAP systems, including ECC, CRM, BW/BI, SRM, LSO, BPC, Employee, and Vendor Portals, PennWATCH, and Kronos.
  3. All IES SAP systems (listed above) will be unavailable every Sunday from 6:00 am to 10:00 AM. These normal system maintenance occurrences will not be announced by a separate email message. Occasionally the dates or times may change to accommodate special requirements. These changes will be announced via e-mail message and will be published on the IES website.
  4. Please note that MyCommonwealth Workplace (ESS, SRM, CRM, Finance) portal will be unavailable every Wednesday from 7:00 pm to 8:00 pm for system maintenance.
  5. Agencies sending inbound files using IBM MQ Series or FTP can place these files in their respective MQ or FTP folders at the usual times. However, inbound files will NOT be processed in SAP during the maintenance windows. Additionally, no SAP outbound files, either MQ or FTP, will be processed during the outage.


This information should be shared with agency users as deemed appropriate by agency Managers.


If you are unable to access SAP, please use the following steps:

  • Contact your Agency Help Desk for further assistance.
  • Centralized Help Desk assistance is available during regular business hours, Monday through Friday, 7:30 AM to 5:00 PM. All other issues should be referred first to your local Agency help desk.
  • ESS Questions: HR Service Center 1-866-ESS-COPA (1-866-377-2672);  Monday through Friday, 7:30 AM to 5:00 PM. Trained representatives are available to assist with non-travel questions related to ESS.
  • Travel: Local Harrisburg 717-346-3401 Otherwise 1-866-824-0626;  Monday through Friday, 7:30 AM to 4:00 PM.
  • SRM/Vendor: Local Harrisburg 717-346-2676 Otherwise 1-877-435-7363