​​​Re-ImaginePA Project Update - December 29, 2025

​As the new year approaches, our team is excited about the momentum we are building with the planning and design of our new SAP S/4 ERP system.  We have increased our understanding of the tremendous capabilities available to us and have collaborated productively with agency experts across the Commonwealth to define business priorities, clarify requirements, and identify opportunities for standardization and simplification.​

Here are some facts and figures. Our teams have … 

• Planned and conducted more than 150 solution design workshops across functional areas.
• Resolved gaps and made key decisions – for a combined effort across more than 1,100 items -- between processes in use today and standard SAP S/4 functionality.
• Completed more than 234 functional specification documents to guide development and integration activities.

Through your efforts, we have made significant progress in our design of a modernized enterprise-wide solution that delivers greater standardization, streamlined processes, enhanced workflow, additional automation, and more.

As we continue development, we will identify change impacts in more detail and share those with key stakeholders.  Some big impacts to share around our core account code structure updates.  A few highlights include:

• “Business Area” will be replaced with “Segment” (e.g. Agency) and “Profit Center” (further delineation of the Agency)
• “Customer” and “Vendor” will become “Business Partner” 
• “Fund” will represent the “COPA Fund” (which today is captured in “Fund Type”), which will enable us to use SAP’s Grant Management Functionality
• “Internal Order” will be replaced by WBSE for more efficient management of federal grants
• “Fund” will be replaced by “Functional Area”
• “Statistical WBSE” will move to “Internal Order” field
• Cost Center/Funds Center will have a 1:1 relationship

The changes to our account structure will affect reporting, analytics, workflow, and every aspect of how we account for our business and communicate across it.  More information will be forthcoming, so stay tuned. 

Your dedication has driven this transformation from day one. With more than 300 Commonwealth team members already contributing their expertise, we’ve built a foundation that reflects the voices, needs, and ambitions of our agencies.  This is a business led, technology enabled journey, and your leadership, insight, and commitment are what make it possible.  You’ve helped us identify risks early, shape smarter processes, and set the stage for a solution that truly serves the Commonwealth.

As we move from design into build, testing, and readiness, your continued engagement will be essential. In the months ahead, we’ll call on many more of you to validate data, participate in testing cycles, champion change, and even train colleagues. Together, we are creating a system that will support the Commonwealth reliably, securely, and efficiently for decades to come. The work ahead is significant, but so is the impact—and we’re excited to continue this journey with you.

Thank you,

​IESO CODE Freeze - New Work Requests​​​​

​​Effective January 13, 2025, IESO will pause accepting new work requests for the existing SAP system. This strategic pause is designed to stabilize our existing code base as we transition to S/4HANA and Success Factors. During this period, the staff will continue to maintain the existing system, support critical changes (i.e., legal, contractual, legislative, etc.), and will shift the focus towards development and testing in the new environments.

We recognize there will be a limited number of business-critical changes that will be required prior to the S/4HANA launch. To address this, we will continue to follow the existing change process to have critical changes reviewed and evaluated. Any critical or emergency changes to ECC will be carefully documented and integrated into the design documents to ensure that all vital needs are met.

We are excited to continue working together to achieve the full potential of S/4HANA and Success Factors software, to build a brighter, more dynamic future for the Commonwealth!

Earlier Announcements​

​Updated Version of SAP Analysis for Microsoft Office

An updated version of Analysis for Office (AO) software is available as of March 24, 2024, and should be installed on user PCs on or before June 3, 2024.

IT delivery center or agency desktop/client support teams should complete the installation of the software on or before June 3, 2024.

Please see SAP Analysis for Microsoft Office for more information, including installation instructions and end user procedures, training, and frequently asked questions (FAQs).

​SAP GUI for Windows, Release 8, Patch 2

​The Integrated Enterprise System Office (IESO) made SAP GUI 8, patch 2, available on July 24, 2023.

Agencies using previous releases of the SAP GUI should upgrade to Release 8, patch 2, as soon as possible to ensure users can continue to use single sign-on (SSO) after October 8, 2023.

Earlier releases and patch levels will not be supported after October 8, 2023.

Learn more about SAP GUI 8, patch 2.

The full installation package and installation instructions for SAP GUI 8, patch 2, are available on the SAP GUI page.​